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Montana Department of Transportation, Administration Division records

 Collection
Identifier: RS-424

Scope and Contents

This collection is a subgroup under the Montana Department of Transportations records, RS 492. The Department of Administration oversees the Financial Operations Bureau and the (now defunct) Mail and File Unit, among others. To see the other Department of Transportation records, visit the primary finding aid, RS 492.

This collection is comprised of records documenting the work of the Administration Division of the Montana Department of Highways, and the Montana Department of Transportation, including: correspondence, reports, minutes, manuals, and subject files. Also included are minutes of the Accounting Services Bureau meetings, District Engineers meetings, and the section of Montana’s Administrative Code relating to the Department of Highways.

Dates

  • Creation: 1946–2001

Language of Materials

English

Conditions Governing Access

Collection is open for research.

Conditions Governing Use

The Montana Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Biographical / Historical

The Montana State Highway Commission was created in 1913 by the state Legislative Assembly. The original Commission was composed of three members. In 1917 new legislation altered the organization of the Commission by authorizing the appointment of twelve members according to geographic highway districts. Membership was changed again in 1921 to three members appointed by the Governor and in 1941 to five members, also appointed by the Governor. In 1971 the Commission was renamed the Montana Department of Highways, created by Chapter 7 of the Executive Reorganization Act of 1971 and implemented by executive order of the Governor on December 16, 1971. The Department of Highways took over all but the advisory functions of the State Highway Commission.

By 1972, the Department consisted of seven divisions: the Legal Division, Personnel Division, Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division. Each division was headed by an administrator. The Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division were furthered sub-divided into bureaus, headed by Chiefs. In 1991, the Department of Highways became the Department of Transportation.

Historically, functions of the Administration Division were covered by the Centralized Services Division. In 1991, the Administration Division was created as a division of the Director’s Office. By 1992, the Administration Division included the following bureaus: Accounting Services, Financial Management, Information Services, and Purchasing Services. The Administration Division currently provides support services for the entire Department of Transportation in accounting, financial management, purchasing and mail services. It includes the following: Accounting Controls Bureau, Budget and Planning Bureau and the Fiscal Operations Bureau.

Extent

2.2 linear feet

Abstract

The Collection is comprised of records documenting the work of the Administration Division of the Montana Department of Highways, and the Montana Department of Transportation, including: correspondence, reports, minutes, manuals, and subject files.

Arrangement

This collection is arranged by series.

Physical Location

41:4-6

Immediate Source of Acquisition

Acquisition information available upon request

Title
Guide to the Montana Department of Transportation, Administration Division Records 1946–2001
Author
Finding aid prepared by Rachel Lilley, updated by Jeff Malcomson
Date
2013, 2015
Description rules
Finding Aid Based On Dacs (Describing Archives: A Content Standard, 2nd Edition)
Language of description
English
Script of description
Latn
Language of description note
Finding aid written in English.
Sponsor
Funding for encoding this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission (NHPRC)

Repository Details

Part of the Montana Historical Society, Research Center Archives Repository

Contact:
225 North Roberts
PO Box 201201
Helena MT 59620-1201 United States
406-444-2681
406-444-2696 (Fax)