Skip to main content

Montana Department of Highways Centralized Services Division records

 Collection
Identifier: RS-409

Scope and Contents

This collection is a sub-subgroup under the Montana Department of Transportations records, RS 492. The Centralized Services Division is now defunct and its responsibilities were transferred to the Administration Division. To see the other Department of Transportation records, visit the primary finding aid, RS 492.

There are two distinct collections for Centralized Services, RS 391 and RS 409, as they were processed separately and have not yet been integrated. Please see RS 391 to view the other Centralized Services records.

The files of the Centralized Services Division contain materials related to the operations of the division and its major functions. Included are Subject Files (1954-1990), which contain correspondence, meeting minutes, and project files.

Dates

  • Creation: 1954-1990

Language of Materials

English

Conditions Governing Access

Collection is open for research.

Conditions Governing Use

The Montana Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Biographical / Historical

The Montana State Highway Commission was created in 1913 by the state Legislative Assembly. The original Commission was composed of three members. In 1917 new legislation altered the organization of the Commission by authorizing the appointment of twelve members according to geographic highway districts. Membership was changed again in 1921 to three members appointed by the Governor and in 1941 to five members, also appointed by the Governor. In 1971 the Commission was renamed the Montana Department of Highways, created by Chapter 7 of the Executive Reorganization Act of 1971 and implemented by executive order of the Governor on December 16, 1971. The Department of Highways took over all but the advisory functions of the State Highway Commission.

By 1972, the Department consisted of seven divisions: the Legal Division, Personnel Division, Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division. Each division is headed by an administrator. The Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division are furthered sub-divided into bureaus, headed by Chiefs. In 1991, the Department of Highways became the Department of Transportation. This was primarily a name change. However, there were some structural and administrative changes.

The Centralized Services Division for the Department of Highways operated directly under the Director and provided administrative, print, mail and file, accounting, and technical services for the entire DOH. These general services had been part of the DOH and State Highway Commission since the departments inception. The CSD absolved after 1990, whereupon the functions it provided were dispersed among other Bureaus, including the Accounting Bureau, Administration Division, the Financial Management Bureau, and the Purchasing Bureau. of the Department of Transportation.

Extent

0.2 linear feet

Abstract

Subject files of the Department of Highways Centralized Services Division

Arrangement

The collection is organized into one series: Subject Files.

Physical Location

40:5-1

Immediate Source of Acquisition

Acquisition information available upon request

Processing Information

In 2024, the various collections of the Montana Department of Transportation were integrated under one collection identifier, RS 492, in order to help facilitate access, reduce redundancy in the MTHS catalog, and to follow best archival practices.

Collections from Montana Department of Transportation's various Divisions and Bureaus that were previously treated as separate entities are now integrated into this collection, RS 492. Rather than reprocessing over 280 linear feet of Transportation materials, MTHS staff decided to keep the past arrangement of those collections/finding aids, and provide access to them via links in this Master finding aid. This decision has allowed the MTHS archival staff to maintain intellectual control over the collection, while removing the need to reprocess it. It also keeps State Agency finding aids at manageable sizes.

Title
Guide to the Montana Department of Highways, Centralized Services Division records 1954-1990
Author
Finding aid prepared by Ellie Letterman
Date
2012
Description rules
Finding Aid Based On Dacs ( Describing Archives: A Content Standard, 2nd Edition)
Language of description
English
Script of description
Latn
Language of description note
Finding aid written in English.
Sponsor
Funding for encoding this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission (NHPRC)

Repository Details

Part of the Montana Historical Society, Research Center Archives Repository

Contact:
225 North Roberts
PO Box 201201
Helena MT 59620-1201 United States
406-444-2681
406-444-2696 (Fax)