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Montana Department of Transportation, Legal Services Unit records

 Collection
Identifier: RS-425

Scope and Contents

This collection is a sub-subgroup under the Montana Department of Transportations records, RS 492. The Office of Legal Services (formerly named Legal Services Unit) operates under the DOT Professional Services Division. To see the other Department of Transportation records, visit the primary finding aid, RS 492.

Documents in this collection reflect the day-to-day functions of the Legal Services Unit. Therefore, a large portion of this collection is comprised of correspondence between various MDT divisions/bureaus and Legal Services, requesting opinions on legal cases, legislation, proposed projects and contracts. Also included are subject files dealing with specific cases being handled by Legal Services staff lawyers.

Dates

  • Creation: 1956-1996

Language of Materials

English

Conditions Governing Access

Collection is open for research.

Conditions Governing Use

The Montana Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Biographical / Historical

The Montana State Highway Commission was created in 1913 by the state Legislative Assembly. The original Commission was composed of three members. In 1917 new legislation altered the organization of the Commission by authorizing the appointment of twelve members according to geographic highway districts. Membership was changed again in 1921 to three members appointed by the Governor and in 1941 to five members, also appointed by the Governor. In 1971 the Commission was renamed the Montana Department of Highways, created by Chapter 7 of the Executive Reorganization Act of 1971 and implemented by executive order of the Governor on December 16, 1971. The Department of Highways took over all but the advisory functions of the State Highway Commission.

By 1972, the Department consisted of seven divisions: the Legal Division, Personnel Division, Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division. Each division was headed by an administrator. The Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division were furthered sub-divided into bureaus, headed by Chiefs. In 1991, the Department of Highways became the Department of Transportation.

The Legal Services Unit was comprised of an Administrator/Director, and a legal team of between six and eight lawyers. Legal Services was responsible for dealing with litigation leveled against the Department of Transportation (e.g. involving damage to public property, etc.), legal opinions, contract review, legislation and bill analysis, and labor relations.

Extent

7.4 linear feet

Abstract

This collection is comprised of records documenting the work of the Legal Services Unit of the Montana Department of Transportation, which was responsible for litigation, legal opinions, contract review, legislation and bill analysis, and labor relations. It includes correspondence and subject files.

Arrangement

This collection is arranged by series.

Physical Location

41:4-7

Immediate Source of Acquisition

Acquisition information available upon request

Processing Information

In 2024, the various collections of the Montana Department of Transportation were integrated under one collection identifier, RS 492, in order to help facilitate access, reduce redundancy in the MTHS catalog, and to follow best archival practices.

Collections from Montana Department of Transportation's various Divisions and Bureaus that were previously treated as separate entities are now integrated into this collection, RS 492. Rather than reprocessing over 280 linear feet of Transportation materials, MTHS staff decided to keep the past arrangement of those collections/finding aids, and provide access to them via links in this Master finding aid. This decision has allowed the MTHS archival staff to maintain intellectual control over the collection, while removing the need to reprocess it. It also keeps State Agency finding aids at manageable sizes.

Title
Guide to the Montana Department of Transportation, Legal Services Unit records 1956-1996
Author
Finding aid prepared by Rachel Lilley
Date
2013
Description rules
Finding Aid Based On Dacs ( Describing Archives: A Content Standard, 2nd Edition)
Language of description
English
Script of description
Code for undetermined script
Language of description note
Finding aid written in English.
Sponsor
Funding for encoding this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission (NHPRC)

Repository Details

Part of the Montana Historical Society, Research Center Archives Repository

Contact:
225 North Roberts
PO Box 201201
Helena MT 59620-1201 United States
406-444-2681
406-444-2696 (Fax)